Administrative Procedures

Administrative Procedures are designed to be the primary written source of administrative direction for the Division. They are designed to be entirely consistent with Board Policy; they are an extension of that policy in the form of procedures. Administrative Procedures may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters. There are 5 categories of Administrative Procedures:

  • 100 General Administration
  • 200 Instructional Programs and Materials
  • 300 Students
  • 400 Personnel and Employee Relations
  • 500 Business Administration

Procedures numbered in the 100s are those of a general administrative nature or those which have applicability to at least 2 other categories. Procedures numbered in the 200, 300, and 400s are specific to each of the titles. The Business Administration procedures include finance, facilities, and student transportation matters.

A logical flow of procedures is attempted in the categories. For example, criteria for student admission is followed by attendance area requirements, by various safety considerations, by the maintenance of records, by daily attendance, by supervision and discipline, and lastly, by evaluation procedures. Gaps in the numbering sequence facilitate the insertion of additional administrative procedures that may be developed at a future time.

The electronic versions of Administrative Procedures as well as any other handbooks or manuals referenced are always the most current documents available.

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Administrative Procedure 100 – Continuous Improvement Planning

Administrative Procedure 104 – School Learning Improvement Plans (LIP)

Administrative Procedure 105 – Decision Making (Matrix)

Appendix A - Decision Making (Matrix)

Administrative Procedure 110 – School Community Councils – Duties

Administrative Procedure 111 – School Community Councils – Meetings And Elections

Appendix A - Election Procedures For Representative Parent And Community Members

Appendix B - School Community Council Annual General Meeting And Elections Announcement Template

Appendix C - School Community Council Nomination Form

Appendix D - Sample Ballot For A SCC Election Representative Parent And Community Members

Appendix E - School Community Council Annual Meeting Sign In Sheet

Appendix F - Sample School Community Council Constitution

Appendix G - Sample School Community Council Code Of Conduct

Administrative Procedure 112 – School Community Councils – Finances

Appendix A - School Community Council Professional Development Application

School Grounds/Playgrounds Development Fund Proposal Form

Administrative Procedure 120 – Policy And Procedures Dissemination

Administrative Procedure 121 – Review Of Administrative Procedures

Administrative Procedure 130 – Hours Of Operation/School Year/School Day

Appendix A - School Year/School Day Guidelines

Administrative Procedure 140 – Computer/Online Services Responsible Use

Administrative Procedure 141 – Employee Cell/Smart Phone Access And Usage

Administrative Procedure 142 – Social Media And Online Posting

Administrative Procedure 150 – Public Inquiries/Concerns

Administrative Procedure 151 – Communication Protocol: Staff To Board Through Director Of Education

Administrative Procedure 152 – Student And Parent Complaints And Grievances

Administrative Procedure 155 – Event Protocol

Administrative Procedure 159 – Health And Safety (OH&S)

Appendix A - Occupational Health and Safety Legislated Workers' Rights

Administrative Procedure 160 – Student And Staff Safety

Safe Schools Handbook

Physical Activity Safety Guidelines

Administrative Procedure 161 – Nutrition in Schools

Administrative Procedure 162 – Vaping, Cannabis, Tobacco And The Use Of Tobacco Products Or Electronic Cigarettes

Administrative Procedure 164 – Communicable Diseases

Appendix A - Category 1 Communicable Diseases

Administrative Procedure 170 – Harassment

Appendix A - Harassment Formal Complaint Form

Administrative Procedure 171 – Violence

Safe Schools Handbook

Administrative Procedure 180 – Local Authority Freedom of Information And Protection of Privacy (LAFOIP)

Appendix A - Guidelines For Protecting The Privacy And Confidentiality Of Personal Information

Administrative Procedure 185 – Records Management

Administrative Procedure 300 – Admissions Of Students

Appendix A - Application For Boundary Exemption

Administrative Procedure 310 – Student Supervision

Administrative Procedure 312 – Administering Medications And Medical Treatment To Students

Appendix A - Authorization/Request for Administration of Essential Medication and/or Essential Procedures

Administrative Procedure 313 – Transferring, Lifting, Reposition Guidelines

Administrative Procedure 320 – Student Records

Administrative Procedure 325 – Protective Services/Child Abuse

Administrative Procedure 326 – Search And Seizure: Illicit Use Of Drugs And Alcohol

Administrative Procedure 330 – Student Attendance

Administrative Procedure 340 – Services For Students With Intensive Needs

Administrative Procedure 341 – Purchase Of Services For Students

Administrative Procedure 342 – Assistive Technology For Students With Special Needs

Appendix A - Assistive Technology Home Lending Agreement

Administrative Procedure 343 – Service Dogs In Schools

Appendix A - Parent/Guardian Request for A Service Dog

Administrative Procedure 350 – Student Conduct

Administrative Procedure 351 – Video Surveillance

Administrative Procedure 354 – Student Discipline

Administrative Procedure 355 – Exclusion Of Students For Safety Or Medical Reasons

Administrative Procedure 357 – Break-In, Theft And Vandalism

Administrative Procedure 360 – Student Assessment

Appendix A - Student Led Conference Guidelines

Administrative Procedure 366 – Academic Integrity And Student Responsibility

Administrative Procedure 370 – Student Awards

Administrative Procedure 380 – Student Governance

Administrative Procedure 400 – Recruitment, Selection, And Placement

Administrative Procedure 401 – Employee Records

Administrative Procedure 402 – Employee Code Of Conduct

Administrative Procedure 403 – Duty To Accommodate

Administrative Procedure 404 – Employee Use Of Drugs And Alcohol

Administrative Procedure 406 – Criminal Records Checks

Administrative Procedure 407 – Reporting Criminal Charges

Administrative Procedure 410 – Acknowledgements To Staff

Administrative Procedure 415 – Recognition Of Service

Administrative Procedure 416 – Teaching Staff Surplus And Redundancy

Administrative Procedure 418 – Interns And Field Experiences

Administrative Procedure 419 – Teacher Accreditation

Administrative Procedure 440 – Employee Working Alone

Administrative Procedure 450 – Organizational Structure

Appendix A - Organizational Structure Chart

Appendix B - Superintendent And Learning Support Teams School Assignments, 2019-2020

Administrative Procedure 451 – Central Administrative Council (CAC)

Administrative Procedure 452 – Senior Administration Team

Administrative Procedure 460 – Substitute Teachers And Casual Staff

Administrative Procedure 471 – Principals/Vice-Principals Supervision And Evaluation

Appendix A - Principal/Vice-Principal Professional Growth, Supervision, and Evaluation Document

Administrative Procedure 472 – Teacher Supervision And Evaluation

Appendix A - Teacher Professional Growth, Supervision, and Evaluation Document

Administrative Procedure 491 – Access To Schools (Visitors And Volunteers)

Administrative Procedure 500 – Budget

Administrative Procedure 505 – Student Fees

Appendix A - Student Fee Schedule

Administrative Procedure 501 – Budget Carry Over

Administrative Procedure 510 – School Generated Funds

Administrative Procedure 511 – Tangible Assets And Amortization

Administrative Procedure 512 – Inventory Management

Administrative Procedure 513 – Purchasing

Administrative Procedure 516 – Accounting Standards

Administrative Procedure 517 – Accounting Guidelines

Administrative Procedure 518 – Payments Of Accounts

Administrative Procedure 519 – Reporting Of School Division Losses

Administrative Procedure 521 – School Division Sponsorship

Administrative Procedure 522 – Advertising And Corporate Sponsorship

Administrative Procedure 530 – Insurance Management

Administrative Procedure 540 – Facilities Planning

Administrative Procedure 541 – Maintenance, Inspection, Cleanliness And Safety

Administrative Procedure 542 – Community Use Of School Facilities

Appendix A - Schedule Of Fees

Administrative Procedure 543 – Naming Of School Grounds, Division Buildings, Rooms, Grounds And Fields

Administrative Procedure 550 – School Bus Safety

Administrative Procedure 551 – Bus Maintenance And Inspection

Administrative Procedure 552 – Student Conduct On School Buses

Administrative Procedure 553 – Closure – Severe Weather And Student Transportation

Administrative Procedure 554 – Special Use Of Buses

Administrative Procedure 555 – Transportation In Private Vehicles

Appendix A - Application For Automobile Driver Authorization

Administrative Procedure 556 – Conveyance Allowance

Administrative Procedure 570 – Funds For School Anniversary Celebrations


Last Updated: August 13, 2019 at 2:39 pm