Administrative Procedures are designed to be the primary written source of administrative direction for the Division. They are designed to be entirely consistent with Board Policy; they are an extension of that policy in the form of procedures. Administrative Procedures may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters. There are 5 categories of Administrative Procedures:
Procedures numbered in the 100s are those of a general administrative nature or those which have applicability to at least 2 other categories. Procedures numbered in the 200, 300, and 400s are specific to each of the titles. The Business Administration procedures include finance, facilities, and student transportation matters.
A logical flow of procedures is attempted in the categories. For example, criteria for student admission is followed by attendance area requirements, by various safety considerations, by the maintenance of records, by daily attendance, by supervision and discipline, and lastly, by evaluation procedures. Gaps in the numbering sequence facilitate the insertion of additional administrative procedures that may be developed at a future time.
The electronic versions of Administrative Procedures as well as any other handbooks or manuals referenced are always the most current documents available.
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Administrative Procedure 100 – Continuous Improvement Planning
Administrative Procedure 104 – School Learning Improvement Plans (LIP)
Administrative Procedure 105 – Decision Making (Matrix)
Appendix A - Decision Making (Matrix)
Administrative Procedure 110 – School Community Councils – Duties
Administrative Procedure 111 – School Community Councils – Meetings And Elections
Appendix A - Election Procedures For Representative Parent And Community Members
Appendix B - School Community Council Annual General Meeting And Elections Announcement Template
Appendix C - School Community Council Nomination Form
Appendix D - Sample Ballot For A SCC Election Representative Parent And Community Members
Appendix E - School Community Council Annual Meeting Sign In Sheet
Appendix F - Sample School Community Council Constitution
Appendix G - Sample School Community Council Code Of Conduct
Administrative Procedure 112 – School Community Councils – Finances
Appendix A - School Community Council Professional Development Application
School Grounds/Playgrounds Development Fund Proposal Form
Administrative Procedure 120 – Policy And Procedures Dissemination
Administrative Procedure 121 – Review Of Administrative Procedures
Administrative Procedure 130 – Hours Of Operation/School Year/School Day
Appendix A - School Year/School Day Guidelines
Administrative Procedure 140 – Computer/Online Services Responsible Use
Administrative Procedure 141 – Employee Cell/Smart Phone Access And Usage
Administrative Procedure 142 – Social Media And Online Posting
Administrative Procedure 150 – Public Inquiries/Concerns
Administrative Procedure 151 – Communication Protocol: Staff To Board Through Director Of Education
Administrative Procedure 152 – Student And Parent Complaints And Grievances
Administrative Procedure 155 – Event Protocol
Administrative Procedure 159 – Health And Safety (OH&S)
Appendix A - Occupational Health and Safety Legislated Workers' Rights
Administrative Procedure 160 – Student And Staff Safety
Physical Activity Safety Guidelines
Administrative Procedure 161 – Nutrition in Schools
Administrative Procedure 164 – Communicable Diseases
Appendix A - Category 1 Communicable Diseases
Administrative Procedure 170 – Harassment
Appendix A - Harassment Formal Complaint Form
Administrative Procedure 171 – Violence
Appendix A - Guidelines For Protecting The Privacy And Confidentiality Of Personal Information
Administrative Procedure 200 – Instructional Program
Administrative Procedure 206 – Family Life and Sex Education
Administrative Procedure 209 – Associate Schools
Administrative Procedure 210 – Citizenship Education
Administrative Procedure 211 – Instrumental Music (Band) Instruction
Administrative Procedure 212 – Religious Education
Administrative Procedure 214 – Driver Education
Administrative Procedure 215 – Additional Language Learning – Other Than English
Administrative Procedure 216 – Career and Work Exploration Program
Administrative Procedure 220 – Online Learning
Administrative Procedure 250 – Instructional Resources Selection And Challenge
Appendix A - Request for Reconsideration of Learning Resource Materials
Administrative Procedure 260 – Learning Activities Outside The School
Physical Activity Safety Guidelines
Appendix B - Away From School Activities School Day Trips Form
Appendix C - Overnight Excursions Outdoor Education High Risk Activities Form
Appendix D - Parent/Guardian Consent Form
Administrative Procedure 270 – Home Based Education
Appendix A - Home Based Education Reimbursement Form
Appendix B - Notification of a Home-Based Education Program
Administrative Procedure 300 – Admissions Of Students
Appendix A - Application For Boundary Exemption
Administrative Procedure 310 – Student Supervision
Administrative Procedure 312 – Administering Medications And Medical Treatment To Students
Administrative Procedure 313 – Transferring, Lifting, Reposition Guidelines
Administrative Procedure 320 – Student Records
Administrative Procedure 325 – Protective Services/Child Abuse
Administrative Procedure 326 – Search And Seizure: Illicit Use Of Drugs And Alcohol
Administrative Procedure 330 – Student Attendance
Administrative Procedure 340 – Services For Students With Intensive Needs
Administrative Procedure 341 – Purchase Of Services For Students
Administrative Procedure 342 – Assistive Technology For Students With Special Needs
Appendix A - Assistive Technology Home Lending Agreement
Administrative Procedure 343 – Service Dogs In Schools
Appendix A - Parent/Guardian Request for A Service Dog
Administrative Procedure 350 – Student Conduct
Administrative Procedure 351 – Video Surveillance
Administrative Procedure 354 – Student Discipline
Administrative Procedure 355 – Exclusion Of Students For Safety Or Medical Reasons
Administrative Procedure 357 – Break-In, Theft And Vandalism
Administrative Procedure 360 – Student Assessment
Appendix A - Student Led Conference Guidelines
Administrative Procedure 366 – Academic Integrity And Student Responsibility
Administrative Procedure 400 – Recruitment, Selection, And Placement
Administrative Procedure 401 – Employee Records
Administrative Procedure 402 – Employee Code Of Conduct
Administrative Procedure 403 – Duty To Accommodate
Administrative Procedure 404 – Employee Use Of Drugs And Alcohol
Administrative Procedure 406 – Criminal Records Checks
Administrative Procedure 407 – Reporting Criminal Charges
Administrative Procedure 410 – Acknowledgements To Staff
Administrative Procedure 415 – Recognition Of Service
Administrative Procedure 416 – Teaching Staff Surplus And Redundancy
Administrative Procedure 418 – Interns And Field Experiences
Administrative Procedure 419 – Teacher Accreditation
Administrative Procedure 440 – Employee Working Alone
Administrative Procedure 450 – Organizational Structure
Appendix A - Organizational Structure Chart
Appendix B - Superintendent And Learning Support Teams School Assignments, 2019-2020
Administrative Procedure 451 – Central Administrative Council (CAC)
Administrative Procedure 452 – Senior Administration Team
Administrative Procedure 460 – Substitute Teachers And Casual Staff
Administrative Procedure 471 – Principals/Vice-Principals Supervision And Evaluation
Appendix A - Principal/Vice-Principal Professional Growth, Supervision, and Evaluation Document
Administrative Procedure 472 – Teacher Supervision And Evaluation
Appendix A - Teacher Professional Growth, Supervision, and Evaluation Document
Administrative Procedure 491 – Access To Schools (Visitors And Volunteers)
Administrative Procedure 500 – Budget
Administrative Procedure 505 – Student Fees
Appendix A - Student Fee Schedule
Administrative Procedure 501 – Budget Carry Over
Administrative Procedure 510 – School Generated Funds
Administrative Procedure 511 – Tangible Assets And Amortization
Administrative Procedure 512 – Inventory Management
Administrative Procedure 513 – Purchasing
Administrative Procedure 516 – Accounting Standards
Administrative Procedure 517 – Accounting Guidelines
Administrative Procedure 518 – Payments Of Accounts
Administrative Procedure 519 – Reporting Of School Division Losses
Administrative Procedure 521 – School Division Sponsorship
Administrative Procedure 522 – Advertising And Corporate Sponsorship
Administrative Procedure 530 – Insurance Management
Administrative Procedure 540 – Facilities Planning
Administrative Procedure 541 – Maintenance, Inspection, Cleanliness And Safety
Administrative Procedure 542 – Community Use Of School Facilities
Administrative Procedure 550 – School Bus Safety
Administrative Procedure 551 – Bus Maintenance And Inspection
Administrative Procedure 552 – Student Conduct On School Buses
Administrative Procedure 553 – Closure – Severe Weather And Student Transportation
Administrative Procedure 554 – Special Use Of Buses
Administrative Procedure 555 – Transportation In Private Vehicles
Appendix A - Application For Automobile Driver Authorization
Administrative Procedure 556 – Conveyance Allowance
Administrative Procedure 570 – Funds For School Anniversary Celebrations
Last Updated: August 13, 2019 at 2:39 pm
Prairie South School Division
1075 9th Ave N.W
Moose Jaw, SK S6H 1V7
Phone: 306-694-1200
Fax: 306-694-4955
Toll Free: 877-434-1200
