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Policies & Procedures |
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1. Board of Education
101 - Election of Board Members
- Subdivisions
- Informing Electors
- Trustee Election Package
- 102 - Meetings
- Organizational, Regular and Special Meetings
- Delegations
- Attendance
- Closed Sessions
- Electronic Meeting
- Minutes
- Annual and Special Meetings of Electors
- 103 - Remuneration and Expenses
- Principles of Board Member Remuneration
- Rates and Schedule
- 104 - Director of Education
- Appointment
- Contract
- Assessment
- 105 - Board Communications
- Board-Staff Communications
- Communicating with the Board
- Channels of Communication
- Board-Media Communications
- Public Consultation
- 106 - School Board Association
- Membership and Participation
- Voting Delegates
- 107 - Assessment of Board Effectiveness
- Process
- Assessment Sessions
- Engaging a Facilitator
- 108 - School Division Sponsorship
- 109 - School Community Development Fund
Board Governance Policies
The Prairie South Board Governance Policies provide a clear differentiation between board and senior management responsibilities including:- Foundations and Direction
- Governance and Management
- Limitations on Operations
2. School Community Councils
- 201 - Establishment of School Community Councils
- Composition of Council
- Term of Office
- 202 - Roles and Responsibilities
- Linkage to Board of Education
- Recommendations to Board of Education
- Review of Finances and School Activities
- Meeting Procedures
- Self-Assessment
- 203 - Local Budget
- Allocation and Purpose of Funds
- Annual Statement
Central Administration
- 301 - Administrative Structure
- Organizational Chart
- 302 - Director of Education
- Board-Staff Relationship
- Responsibilities
- 303 - Central Administrative Council (CAC)
- Appointment
- Role
- Contract
- Assessment
- 304 - Central Administrative Council
- Function
- Membership
- 305 - Bonding of Employees
- Requirements
School Operations
- 401 - Decison Making
- Central Office and School Decisions
- 402 - Student Governance
- Formation
- Local and Division Activities
- Activity Fund
- 403 - Admission of Students
- Resident and Non-Resident Students
- Kindergarten and Grade 1
- Transfers from Other Jurisdictions
- Documentation
- 404 - Class Size - UNDER DEVELOPMENT
- 405 - Hours of Operation
- School Year
- School Day
- School Opening and Closing
- 406 - Student Supervision
- General and Lunch
- 407 - Student Conduct
- Attendance
- Responsibility and Accountability
- 408 - Student and Parent Complaints and Grievances
- Steps to Resolution
- 409 - Student Discipline
- Detention
- Suspension
- Expulsion
- 410 - Student Safety
- Violent Threat/Risk Assessment
- Crisis Response
- Tragic Events
- Physical Activities
- Fire Drill and Evacuation Plan
- Emergencies
- Hospital Emergency Treatment
- First Aid
- Dangerous and Communicable Diseases
- Bus Loading
- Motorized Vehicular Traffic
- Protective Equipment
- 411 - Protective Services
- Reporting Children in Need of Protective Services
- Co-operation with Youth Workers and Police
- Illicit Use of Drugs and Alcohol
- 412 - Access to Schools
- Visitors
- Sales Promotions
- Community and Student Promotions
- Volunteers
- 413 - Administering Medications and Medical Treatment to Students
- Essential Medications and Procedures
- Medication in an Emergency Situation
- 414 - Student Assessment
- Student-Parent-Teacher Conferences
- Written Report
- 415 - Student Awards
- 416 - Student Records
- Cumulative Records
- Access and Transfer
- Permanent Records
- 417 - Student Fees
- 418 - Learning Activities Outside of School
- Supervision and Safety
- Day Trips
- Overnight and Outdoor Education Excursions and High-Risk Activities
- Out-of-Province Excursions
- 419 - Internet Use
- Acceptable Use
- 420 - Advertising and Corporate Sponsorship
- Partnerships
- Curricula
- Materials
- Professional Development Activities
- Extra-Curricular Activities
- Staff and Student Events
- Advertising
- Donations
- 421 - Nutrition in Schools
- 422 - Division Attendance
- 423 - Funds for School Anniversary Celebrations
Human Resources
- 501 - Recruiting and Placement
- Teaching Personnel
- Role
- Recruiting and Placement
- Division-initiated Transfers
- Redundancy and Teaching Staff Reduction Policy
- In-School Administrators
- Non-Teaching Support Staff - Central Office
- Non-Teaching Support Staff - School-based
- Caretaking and Maintenance
- Bus Drivers
- Criminal Records Checks
- Reporting Criminal Charges
- Substitute and Casual Staff
- Job Sharing - TBD
- Teacher Exchange
- Interns and Field Experiences
- Accreditation
- Teaching Personnel
- 502 - Leaves
- Administration of Leave
- Deferred Salary Leave - Teachers - TBD
- Leave for Political Office
- 503 - Professional Growth, Supervision and Evaluation
- Supervision and Evaluation
- Professional Growth of Teachers
- School-Based Administrators
- 504 - Staff Allocation
- 505 - Harassment and Violence
- Administration of Harassment Procedures
- Definition
- Procedures
- Complaints
- Administration of Violence Prevention
- Violence Prevention Procedures
- Violence Reporting
- 506 - Recognition of Service
- Service Recognition
- Presentation of Awards
- 507 - Employee Assistance Program - TBD
- 508 - Employee Records
- 509 - Grievance
- Grievance by a Teacher
- Grievance by CUPE Member
- Grievance by Employee other than Teacher or CUPE Member
- 510 Cell Phone Access & Usage
- Access to and Use of Division-Supplied Cell Phones
- Use of Personal Cell Phones
- General Use
- Use of Cell Phones While Driving
- Privacy and Access
- 511 Code of Conduct
- General
- Conflict of Interest
- Representing Others
- Gifts and Payments
- Misuse of School Board Property
- Outside Employment
- Confidentiality
- Disciplinary Action
Programs and Curriculum
- 601 - Instructional Program
- Supervision and Coordination
- Program of Studies
- Special Project Credit
- Course Challenge
- 602 - Services for Students with Special Needs
- 603 - Citizenship Education
- 604 - Instrumental Music (Band) Instruction
- Program and Activities
- Rental Fees
- 605 - Religious Education
- General
- Hutterian Brethren
- Religious Education
- 606 - Home-Based Education
- Registration
- Annual Progress Report
- Services Provided by School Division
- 607 - Physical Education
- 608 - Family Life and Sex Education
- 609 - Driver Education
- 610 - Purchase of Services
- 611 - Instructional Resources
- Selection of Resources
- Challenged Resources
- 612 - Associate Schools
- 613 - Community Schools
- 614 - Second Language Learning - Other than English
- 615 - Career and Work Exploration Program
- 616 - Academic Integrity and Student Responsibility
Business Administration
- 701 - Accounting Guidelines
- Accounting System
- Classification of Accounts
- Reporting
- 702 - Budget
- Management and Procedures
- Calendar
- Decentralized Funding Allocation
- Capital Budget
- 703 - Inventory Management
- Inventory
- Replacement and Repair
- Disposal of Property
- 704 - Insurance
- Responsibility
- Specifications
- Loss or Damage
- 705 - Payments
- Pay Day Schedules
- Compensation for Expenses
- Vendors
- Petty Cash
- Honoraria
- 706 - Purchasing
- Definitions
- Processing Purchases
- Responsibilities and Authorities
- 707 - Fund Accounting
- Responsibility
- Reserves Planning
- Trust Funds
- 708 - Records
- Retention and Disposal
- Access to Information
- Consistency
Student Transportation
- 801 - Transportation Services
- Eligibility
- Provision of Services
- Regular Student Transportation
- 802 - School Bus Safety
- Safety Program
- Workshops
- Student Awareness
- Driver Instruction
- Driver Manual
- Evaluation
- 803 - Bus Maintenance and Inspection
- 804 - Student Conduct
- Posting of Rules
- Failing to Abide by Rules
- 805 - Closure - Severe Weather
- Responsibility of Director of Education
- Responsibility of Principals
- Responsibility of Bus Drivers
- Responsibility of Transportation Manager
- Responsibility of Teacher and Other School Personnel
- Responsibility of Parents or Guardians
- 806 - Special Use of Buses
- Approved Activities
- Application and Charges
- 807 - Private Vehicle Use
- Special Events
- Work Experience Program
Buildings and Grounds
- 901 - Facilities Planning
- Five-Year Plan
- 902 - Maintenance, Inspection and Safety
- Responsibility of Facilities Manager
- Responsibility of Principals
- Annual Review of Facility
- Playground Development
- School Grounds Development Funding Policy
- Roof Level Fall Protection
- 903 - Community Use of School Facilities
- Activities - School Use
- Rental Rates and Charges
- Application for Rental
- Restrictions
- Division Office Facilities
- 904 - Break-In, Theft and Vandalism
- Responsibility of Principals
- Replacement and Repair
- 905 - Naming of Schools, Board Buildings and Rooms
- Naming
- Signage